Amberley O.S.H.C.

Children are our future, We are dedicated to their success!

8.1 Role and Expectations of Educators

Amberley OSHC encourages the building of skilled, qualified, motivated educators who are provided with adequate resources, training and support enabling them to engage in their role effectively as the educators of children at Amberley OSHC.

Relevant Laws and other Provisions

The laws and other provisions affecting this policy include:

  • Education and Care Services National Law Act, 2010 and Regulations 2011
  • Working with Children (Risk Management and Screening) Act 2000 and Regulations 2011
  • Child Protection Act 1999 and Regulations 2000
  • Family and Child Commission Act 2014
  • Duty of Care
  • NQS Area: 1.1.5, 1.1.6; 1.2; 2; 3; 4.1; 4.2; 5; 6.2.1; 6.3.2; 6.3.4; 7.1; 7.2; 7.3.1, 7.3.5 
  • Policies: 2.1 – Respect for Children,  2.3 – Educator Ratios, 3.3 – Educators Practice, 8.3 – Recruitment and Employment of Educators, 8.8 – Employee Performance Monitoring, Review and Management, 8.10 – Employee Orientation and Induction.


Amberley OSHC shall require that all persons employed (whether for financial remuneration or as volunteers) in Amberley OSHC are fit and proper to undertake the work for which they are engaged in Amberley OSHC.  It shall be a condition of all employment (including for volunteers) that their employment ceases immediately if they cease to be fit and proper for any reason.

The Education and Care National Law 2010 states that an Approved Provider must not operate a service without a Nominated Supervisor for that service.  The Approved Provider, as holder of the service supervisor certificate, appoints an educator whom they deem to be fit, proper, suitably qualified and/or experienced, and with their consent, to be the Nominated Supervisor of a service.

As the person responsible for the day-to-day management of an Approved Service, a Nominated Supervisor has a range of responsibilities including (but not limited to):

  • Ensuring educational programs are delivered in accordance with My Time Out Place: Framework for School Age car n Australia, based on the developmental needs of children and designed to take into account the individual differences of each child;
  • Ensuring children are adequately supervised, not subject to inappropriate discipline and protected from harm or hazards;
  • Ensuring food and beverages provided by Amberley OSHC are healthy, nutritious and are chosen with regards to the dietary needs of children attending;
  • Ensuring appropriate health and hygiene practices are developed, implemented and practiced by educators and children;
  • Ensuring the prescribed levels of educator to child ratios are met and each educator at Amberley OSHC meets the qualification requirement relevant to their role;
  • The service shall require that all persons employed (whether for financial remuneration or as volunteers) in the service are fit and proper to undertake the work for which they are engaged in the service. It shall be a condition of all employment (including for volunteers) that their employment ceases immediately if they cease to be fit and proper for any reason.

A person is considered fit and proper if, in the reasonable opinion of the Nominated Supervisor (or other appropriate delegate of the Approved Provider of Amberley OSHC) they:-

  • Are capable of providing an adequate standard of child care in the school age care setting;
  • Are of good character and suitable to be entrusted with the care and protection of children; and
  • Have obtained and given to the Approved Provider of Amberley OSHC, as appropriate, a current positive suitability notice (or copy of paid application), under the Commission for Children and Young People Act, 2000.

The Approved Provider shall ensure that all educators have a current position description detailing their role and duties as per their position.

The Nominated/Certified Supervisor shall ensure that educators are fully informed of the Policies and Procedures of Amberley OSHC, including all changes to them, by providing an Educator Handbook and appropriate forums to provide feedback and ideas to the Nominated/Certified Supervisor for the ongoing improvement of Amberley OSHC.

The Nominated Supervisor shall ensure that there is an up-to-date copy of the Education and Care Services National Law 2010 and Regulations 2011 at Amberley OSHC (refer to to obtain a copy) for reference by educators and so that educators are made and kept aware of its relevance and application to them.

 The Nominated/Certified Supervisor shall convene regular meetings with educators to keep them informed of all matters of concern relating to Amberley OSHC which it is relevant or necessary for them to know in order to do their job confidently. Minutes of these meetings will be recorded.

Educators will not be permitted to consume alcohol, drugs or cigarettes, or be affected by them during the hours children are in their care.

Educators must not have their personal mobile phones or other electronic devices on their person during supervision of children.

Educators who require regular medication will hold a medical certificate that confirms their ability to care for children.


All educators must complete their own time sheets at the beginning and end of each session worked. If an Educator works before and after school hours sessions on the same day they must sign on and off for each component of the program. An Educator working during vacation care must sign on and off for lunch breaks so that actual hours of work can be calculated.

Ten minute breaks – Educators are to note their name and the time of their 10 min break on the sheet at the front counter.

Nominated Supervisors cannot complete time sheets for others after the event. Educators who have not signed on for duty may not be covered by Work Cover in the event of an accident.

Late time sheets will not be actioned until the following pay period.

Amberley O.S.H.C. Committee makes payments by electronic transfer into individual bank accounts,

Pay slips for all Educators are given to the Nominated Supervisor to be distributed to all Educators.

Personnel Action Sheets are available from your Nominated Supervisor and must be completed where appropriate and returned to Nominated Supervisor as soon as possible. These are used for changes to wages, status, banking details, qualifications or termination.

Dress Code

The professional image of our service is very important to us. Parents/guardians need to be able to easily identify staff within the program. Staff are asked to purchase an Amberley O.S.H.C shirt to wear when working along with smart casual pants (no shorter than the knees). It is recommended that staff wear practical, casual clothes that they are able to move in. keep in mind that activities may involve running, stretching or sitting on the floor for example.

Educators are to ensure their appearance is appropriate and professional whilst attending the service.  This includes:

Clean, suitable clothing:

  • comfortable;
  • appropriate for duties;
  • in good condition (e.g. buttons in place, no tears, not faded, etc.).

An awareness of sun safety:

  • shirt sleeves that cover shoulders;
  • broad brimmed hat;
  • Australian Standard compliant sunglasses;
  • 30+ sunscreen.

Appropriate Footwear when outside:

  • fully enclosed;
  • supports heel and arch;
  • covers toes and top of foot;
  • good grip/tread.
  • No thongs

Good personal hygiene and grooming:

  • clean hair;
  • appropriate controls for bad breath and body odor;
  • appropriate make up;
  • minimal jewellery (does not interfere with duties such as sport or food preparation).

Responsibility and Rights

Educators have a responsibility to:

  • adhere to the Policies and Procedures of Amberley OSHC as well as any direction given by the Nominated/Certified Supervisor in relation to their job role;
  • Actively supervise children in all areas of Amberley OSHC by being within sight and/or hearing distance;
  • Respect the diversity of all children’s backgrounds and abilities and accommodate the individual needs of each child;
  • Foster all children’s self-esteem and confidence, empowering them to make choices and guide their own play;
  • Promote children’s sense of belonging, connectedness and wellbeing by interacting in a consistently positive and genuinely warm and nurturing manner;
  • Treat all children equitably and respond positively to all children who require their attention;
  • Communicate with children respectfully, taking the time to listen and value what they say;
  • Work collaboratively to challenge, support, reflect and learn from other educators in order to further develop own skills and practices;
  • Consistently implement and reflect on individual practices as documented in the ‘My Time, Our Place’ Framework for School Age Care:
    • Holistic Approaches;
    • Collaboration with Children;
    • Learning Through Play;
    • Intentionality;
    • Environments;
    • Cultural Competence;
    • Continuity and Transitions;
    • Evaluation for Well-being and Learning.

Educators have a right to:

  • Be respected;
  • Be treated courteously by children, parents and other educators;
  • Work in a safe, clean and supportive environment;
  • Be valued and supported as a professional;
  • Be offered professional development opportunities;
  • Have ideas and opinions valued.
Reviewed & Updated February 2014, 07 November 2014, Reviewed and Updated 13 April 2015, Updated 12 May 2015, Updated 5 June 2017

Leave a Reply

Your email address will not be published. Required fields are marked *