Amberley O.S.H.C.

Children are our future, We are dedicated to their success!

9.9 Acceptance and Refusal of Authorisations

The Approved Provider acknowledges the importance of ensuring parents/guardians/authorised nominees are aware of the process for authority to be given and/or refused for children to participate in relevant aspects of the program through the initial enrolment procedure.  Such authorisations and/or refusals must be received in writing and will be handled in accordance with Amberley OSHC’s Information Handling (Privacy and Confidentiality) Policy.

Relevant Laws and other Provisions

The laws and other provisions affecting this policy include:

  • Education and Care Services National Law Act, 2010 and Regulations 2011
  • Family and Child Commission Act 2014
  • Privacy Act 1988 and Regulations 2013
  • Duty of Care
  • NQS Area: 1.1.2, 1.1.3, 1.1.4, 1.1.5; 1.4;  2.2.2; 2.3.2, 2.3.4;  6.1; 6.2.1; 6.3.1; 6.3.3; 7.1.1; 7.3.1, 7.3.2,7.3.4, 7.3.5. 
  • Policies: 4 – Arrivals and Departures of Children, 2.11 – Including Children with Special/Additional Needs, 2.13 – Use of Photographic and Video Images of Children, 2.14 – Bookings and Cancellations, 2.15 – Children’s Belongings and Property, 3.2 – Program and Documentation Evaluation, 3.4 – Homework, 3.5 – Excursions, 3.7 – Physical Activity, 3.8 – Extra-Curricular Activities, 3.10 – Observational Recording, 3.11 – Escorting Children, 3.13 – Water Safety, 3.15 – Cooking with Children, 4.6 – Medication, 4.8 – Sun Safety, 4.10 – Anaphylaxis Management, 4.11 – Emergency Health and Medical Procedure Management, 4.14 – Asthma, 5.2 – Food and Nutrition, 9.2 – Enrolment, 9.3 – Communication with Families, 9.5 – Complaints Handling, 10.4 – Fees, 10.8 – Information Handling (Privacy and Confidentiality), 10.9 – Risk Management and Compliance, 10.10 – Managing Compliance within Amberley OSHC, 10.18 – Court Orders and the Release of Children in Care.


Through Amberley OSHC enrolment process families will have opportunity to give and/or refuse authority for the following (including but not limited to):

  • Sharing of information, relevant to the care of their child (e.g. health, wellbeing and/or cultural requirements) amongst educators and/or support workers who are working within the OSHC program;
  • Provision of emergency medical treatment including obtaining any medical, hospital and/or ambulance service in the case of an accident or emergency involving their child;
  • OSHC educators to liaise with other health/medical professionals in relation to the care of their child;
  • OSHC educators to assist their child to apply a SPF 30+ sunscreen prior to outdoor activities;
  • OSHC educators to take photos of their child to record important events and special activities as part of the program.

Parent authority, in writing, will be required before any child will be allowed to leave the approved area of Amberley OSHC.  This includes (but is not limited to):

  • Excursions;
  • Extra-curricular activities; and
  • Regular Outings.

Verbal authorisations will be accepted by the service however the following procedure will be implemented:

  • Confirm the identity of the person providing the authorisation;
  • Ensure the person is an authorised person on the child’s enrolment form;
  • Document the nature of the authorisation being sought/given; and
  • Record the name of the person, how the identity was confirmed and the time and date of the verbal authorisation.

The OSHC coordinator may exercise the right of refusal if written or verbal authorisations do not comply with this policy or the necessary regulatory requirements.

The service will waive compliance with this policy where a child requires emergency medical treatment for conditions such as anaphylaxis or asthma. The service can administer medication without authorisation in these cases, provided they contact the parent/guardian as soon as practicable after the medication has been administered.

Procedures for parents/guardians/authorised nominees to give and/or refuse authority for children’s participation is contained within the relevant policies of this service (e.g. excursions policy, extra-curricular activities policy, escorting children policy).

Parents/guardians have the right at any time to change authorisations given to Amberley OSHC in relation to their child and their child’s participation in the program.  This may be done through completion of an updated enrolment form or other written authorisation.

In order to provide the best quality care to your child/ren, Amberley OSHC may share/obtain relevant information with Amberley District State School to ensure the safety and wellbeing of your child/ren.

If your child does not attend Amberley District State School it is the parents/guardians responsibility to arrange for their school to provide relevant information to Amberley OSHC.

Policy updated May 2014, Reviewed 20 April 2015, Updated 12 May 2015

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