Amberley O.S.H.C.

Children are our future, We are dedicated to their success!

8.12 Employee Qualifications – Monitoring Progress

Amberley OSHC seeks to ensure that all employees enrolled and studying relevant qualifications are monitored and supported as they progress through their studies.  This ensures that Amberley OSHC strives towards providing a suitably qualified level of educators.

Relevant Laws and other Provisions

The laws and other provisions affecting this policy include:

  • Education and Care Services National Law Act, 2010 and Regulations 2011
  • Parents and Citizens Associations Award – QLD 2016
  • NQS Area: 4.1; 7.1.1, 7.1.2, 7.1.3, 7.1.4; 7.3.1, 7.3.2, 7.3.5.
  • Policies: 3 – Educator Ratios, 8.3 – Recruitment and Employment of Educators, 8.4 – Educator Professional Development and Learning, 8.8 –
    Employee Performance Monitoring, Review and Management, 10.1 – Quality Compliance.


Employees recruited as qualified staff, shall provide the service with certified copies of their certificate of accredited and approved training, or, of enrolment in an approved course and available transcripts of coursework as completed.

This record shall be attached to a study monitoring form and maintained in the employee’s confidential file held at Amberley OSHC. A checklist will be drawn up with each educator member’s modules with start date and complete date entered.  The Nominated/Certified Supervisor will use this checklist to ensure educator complete module on time and give out any assistance required by educator.

The Employer’s representative (Manager, Director or Nominated/Certified Supervisor) shall monitor and track the employee’s progress through the course, particularly observing that the course will be completed within the required time frame being twice the scheduled course duration.

The Employee will be required to submit a Statement of Progress/Result or other evidence such as a transcript to demonstrate appropriate completion of course components on a regular basis.  (This information will be gathered every 6 months or as details are released from the Training Provider or Higher Education Institution).

In the event that necessary progress through the course is observed by the Nominated/Certified Supervisor to be delayed and or jeopardized for any reason, then a meeting shall be scheduled between the employee and the Nominated/Certified Supervisor to discuss an appropriate course of action.  Management will be informed of the outcomes of this discussion and shall have authority to approve the required course of action.

The employee may jeopardize their ongoing employment at Amberley OSHC if they fail to meet the progress in study requirements or complete the course within the prescribed finishing period.

Updated 12 May 2015, Updated 5 June 2017

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