Amberley O.S.H.C.

Children are our future, We are dedicated to their success!

7.2 Drills and Evacuation

Amberley OSHC acknowledges the need to ensure that educators and children are aware of, and understand, evacuation and other procedures in the case of an emergency.  Amberley OSHC therefore takes a proactive approach through the regular implementation of practice drills and evaluations.

Relevant Laws and other Provisions

The laws and other provisions affecting this policy include:

  • Education and Care Services National Law Act, 2010 and Regulations 2011
  • Family and Child Commission Act 2014
  • Duty of Care
  • Work Health and Safety Act 2011
  • Queensland Police
  • Australian Federal Police
  • NQS Area: 2.3.1, 2.3.2, 2.3.3; 4.2.1; 7.1.1, 7.1.2; 7.2.3; 7.3.1, 7.3.2, 7.3.3, 7.3.5. 
  • Policies: 6.3 – Workplace Health and Safety, 7.1 – Emergency Equipment and Facilities, 7.4 – Fire Safety Compliance, 8.10 – Employee Orientation and Induction.


The Coordinator will work collaboratively with the community and relevant authorities to identify events that may occur at Amberley OSHC which require an evacuation (e.g. fire, bomb threat, storm, intruder etc.), and to conduct a risk assessment for each of these events.

Evacuation instructions for what must be done and a floor plan to follow in case of an emergency event, will be prominently displayed near each exit of each room utilised at the service.  Evacuation plans will be child friendly and displayed at child height.

Educators must ensure that all exits are kept clear and unlocked to enable a quick departure.  This will be included on the daily safety checklists and will be marked each day if compliant. Any comments or issues relating to these preventative measures will be noted on the checklist and bought to the attention of the Nominated/Certified Supervisor.

Emergency evacuation procedures and harassment procedures will be carried out at least once a term for Before and After School Care and at the beginning of each Vacation Care program.  This drill will occur on different days of the week so that all educators and children are familiar with the procedures.

Emergency evacuation and lockdown procedures will be carried out at least once a term for Before and After School Care and at the beginning of each Vacation Care program.  This drill will occur on different days of the week so that all educators and children are familiar with the procedures.

Emergency telephone numbers will be clearly displayed within Amberley OSHC.

A record showing that the above prevention measures have been implemented will be kept stating the date, time, any comments and signed by the Nominated/Certified Supervisor.

In an emergency situation, the educator who first discovers the emergency will sound the alarm bell.

The Nominated/Certified Supervisor, or in her/his absence the person-in-charge for that session will take charge of the situation and/or delegate others to:-

  • Telephone the relevant emergency number;
  • Check and evacuate all rooms including the toilets, storage rooms and near-by buildings on the premises;
  • Collect daily roster to account for all employees;
  • Collect sign-in sheets and parent contact numbers;
  • Collect first aid kit;
  • Close all doors and windows (only if able) to help to contain the fire (if relevant);
  • Once at the designated assembly area, check the roll to make sure that all children and educators are accounted for;
  • Notify parents, the Approved provider and the Regulatory Authority.

Attempts to extinguish fires will occur only when the room is evacuated, if the fire is very small, and the person trained in using the extinguisher is in no immediate danger.

No one will re-enter, nor be permitted to re-enter, a building in which there is or has been a fire, under any circumstances, unless and until the emergency service advises that it is safe to do so.

 Bomb Threat

Actions to be undertaken when a Bomb Threat is received:

  1. Try to remain calm;
  2. Let caller finish their message;
  3. Keep caller on line as long as possible;
  4. DO NOT HANG UP PHONE – the telephone company may be able to trace the call;
  5. Use Bomb Threat Checklist provided;
  6. Obtain as much information as possible about the bomb;
  7. Do not discuss the call with other staff;
  8. Complete the Bomb Threat Checklist;
  9. Report the threat immediately to the Nominated/Supervisor or the most senior staff member available;
  10. The Nominated/Supervisor shall immediately report the matter to Police by calling 000.

Threat Evaluation

In order to make a realistic evaluation of the threat, senior staff and Police must be in possession of as much information as possible.

Over-reaction to bomb threats shall be avoided by sensible evaluation.

A telephone bomb threat may be assess as:

  • Non-specific call – usually the caller will give very little information before terminating the call. This type of call is considered of a low risk.
  • Specific call – the caller gives specific information and, sometimes, reasons for the threat and the general location of the explosive device.

The non-specific threat is more common, but neither can be immediately discounted without further investigation.

Every threat has to be treated as genuine until proven otherwise. The evaluation of the call will involve one of the following four decisions:

  • Take no further action;
  • Search without evacuation;
  • Evacuate and search;
  • Evacuate without search.

The decision to evacuate will normally be made by the Nominated/Supervisor, in consultation with the Police.

Search For A Suspicious Object

The police may request that staff assist in the search for a suspicious object. The aim of a search is to look for an object that “does not belong” in its present location. The persons most aware of what does and does not belong in an area are the persons normally working in that area. The Police are not aware of what is normally in your area and would be less likely to recognise a suspicious object.

The Nominated/Supervisor shall undertake a risk assessment to determine if a search by staff is permitted.

Staff shall undertake any search voluntarily and shall not be coerced in any way.

The safety of the children is paramount and supervision ratios for evacuated children shall be the first consideration.

In the event of a search by staff, they shall search their own work locations specifically looking for items which are out of place or “don’t belong”.

The most important areas to search and the sequence in which to search is as follows:

  • External areas and particularly the assembly areas;
  • Entrances and exits to the building;
  • Areas where there is public access;
  • All other areas within the building.

Staff must be reminded that they are conducting a visual search only – look without touching.

Staff shall be advised that two way radios and mobile phones should not be used during the search.

If nothing is found, mark the area with chalk or post-it stickers as “searched” or “clear”.

If a suspect item is found:

  • Do not touch it;
  • Do not move it;
  • Do not cover it;
  • Do not disturb it in any way;
  • Immediately move persons in the area to safety;
  • Contact the Nominated/Certified Supervisor or Police and give the following details:
    • Exact location of the item;
    • Exact description of the item.

Identify any unaccounted for person/s.

Issue of an All Clear:

  • If no suspicious items are found, or if the threat is non-specific and deemed to be low risk, the Nominated/Certified Supervisor in consultation with the Police shall issue an all clear to return to Amberley OSHC;
  • The Nominated/Certified Supervisor shall visit each room and check with staff to ensure that each staff member has not been unduly stressed by the incident;
  • The Nominated/Certified Supervisor shall make suitable enquires to ensure that the children have not been unduly affected by the incident.

The Nominated/Certified Supervisor shall formulate an advice to parents for what has occurred and distribute the advice as soon as practicable based on the specific circumstances of the case.


An ‘evacuation drill evaluation form’ is to be completed by the Nominated/Certified Supervisor or Health and Safety Representative as soon as possible after the drill.

Issues identified through this evaluation will be discussed at the next team meeting and referred to management if necessary.  Feedback should also be provided to the children.

Reviewed 6 April 2015, Updated 12 May 2015, Updated 30 May 2017

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