Amberley O.S.H.C.

Children are our future, We are dedicated to their success!

3.10 Observational Recording

Amberley OSHC acknowledges the need to document children’s participation in the program to inform future program development and to ensure the needs, interests and abilities of all children are broadly considered.  We acknowledge that children’s participation and experiences may be documented in different ways, depending on the context of the observation.

Relevant Laws and other Provisions

The laws and other provisions affecting this policy include:

  • Education and Care Services National Law Act, 2010 and Regulations 2011
  • Privacy Act 1988 and Regulations 2013
  • ‘My Time, Our Place’ Framework for School Age Care
  • NQS Area: 1.1.1, 1.1.2, 1.1.3, 1.1.4, 1.1.5; 1.2; 2.2.2, 2.3.4; 3.2; 3.3.1; 4.2.1, 5.2.2, 5.2.3; 6.3.2; 7.1.2; 7.2.1, 7.2.3; 7.3.1, 7.3.5.
  • Policies: 2.1 – Respect for Children, 2.5 – Reporting of Child Abuse, 2.10 – Reporting Guidelines and Directions for Handling Disclosure and Suspicions of Harm, 2.13 – Use of Photographic and Video Images of Children, 3.1 – Educational Program Planning, 3.2 – Program and Documentation Evaluation, 8.1 – Role and Expectations of Educators.


Amberley OSHC shall draw upon the ‘My Time, Our Place’ Framework for School Age Care in guiding practice and will use this framework as a foundation for observational recording.

Amberley OSHC shall take a collaborative approach to the documenting of children’s participation in the program as educators work with children to document their experiences and learning through a variety of methods including:

  • Diary entries;
  • Anecdotes;
  • Photographs;
  • Journals;
  • Learning stories;
  • Programming notes; and
  • Evaluation forms.

Educators may be required to complete observations/documentation regarding specific children’s needs, particularly in relation to children with identified additional needs and/or medical concerns.

As part of the services ongoing planning, reflection and evaluation processes, educators will be required to document various aspects of children’s learning and experiences within the program to ensure the services’ identified goals are met.

The service may from time to time require educators to document long records of observations, particularly in respect to behaviour incidents or issues relating to child protection matters.

The records and observations, if appropriate, may be made available to families upon request but shall under no circumstances breach confidentiality or privacy of another child or family in the sharing of such information.

Educators shall receive appropriate training and support to develop their observational recording skills.

Reviewed 9 February 2015, Updated 12 May 2015

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