Amberley O.S.H.C.

Children are our future, We are dedicated to their success!

2.3 Educator to Child Ratios

Educator/child ratios will be in keeping with, or better than, those set out in the Education and Care Services National Regulations 2011.  In setting educator ratios, consideration will be given to the activities undertaken, ages and abilities of the children and any special needs that the children may have.

Relevant Laws and other Provisions

The laws and other provisions affecting this policy include:

  • Education and Care Services National Law Act, 2010 and Regulations 2011
  • Family and Child Commission Act 2014
  • Working with Children (Risk Management and Screening) Act 2000 and Regulations 2011
  • Duty of Care
  • NQS Area: 1.1.5; 2.1.1; 2.2.2; 2.3.1 2.3.2, 2.3.3; 3.1.3; 3.2.1; 3.3.2; 4.1; 4.2.1; 5.1.2; 5.1.3; 1.3; 6.3.3; 7.1; 7.2.2; 7.3.1, 7.3.2, 7.3.3, 7.3.5.
  • Policies: 3.5 – Excursions, 3.6 – Transport for Excursions, 4.5 – Illness and Injury, 7.2 – Drills and Evacuations, 7.3 – Harassment and Lockdown.




In setting educator ratios, Management will be guided by the Education and Care National Regulations 2011 and the transitional provisions for Queensland, which set out the following:

  • A maximum of 15 school age children to 1 educator while at the Centre;
  • Educators must be working directly with children to be included in the ratios;
  • At least one Educator, with the required first aid qualifications, will be in attendance at any place children are being cared for, and immediately available in an emergency, at all times that children are being cared for by Amberley OSHC

Children who may require additional support, assistance or attention are considered.  This may include extra educators in accordance with funding and support arrangements for that child.

For excursions, educator ratios will be determined once a full risk assessment of the activity has been conducted, however Amberley OSHC ensures to keep within the educator ratios of:

  • A maximum of 8 school age children to 1 educator while on excursions;
  • A maximum of 5 school age children to 1 educator while swimming.

When setting educator: child ratios the following aspects of the excursion will be taken into account:

  • The proposed route and destination for the excursion;
  • Any water hazards and/or risks associated with water-based activities;
  • The transport to and from the proposed destination for the excursion;
  • The number of adults and children involved in the excursion;
  • Given the risks posed by the excursion, the number of educators or other responsible adults that is appropriate to provide supervision and whether any adults with specialised skills are required (eg lifesaving skills); and
  • The proposed activities and duration of the excursion.
Reviewed 9 February 2015, Updated 12 May 2015, Reviewed & Updated 9 May 2017

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