Amberley O.S.H.C.

Children are our future, We are dedicated to their success!

10.12 Information Technology

Amberley OSHC acknowledges and recognizes the significant impact of information technology on OSHC services and therefore aims to have suitable policies and procedures in place to ensure that information technology is used appropriately and in the best interests of the children, families and employees who use Amberley OSHC.

Relevant Laws and other Provisions

The laws and other provisions affecting this policy include:

  • Education and Care Services National Law Act, 2010 and Regulations 2011
  • Duty of Care
  • Child Protection Act 1999 and Regulations 2000
  • Family and Child Commission Act 2014
  • Privacy Act 1988 and Regulations 2013
  • NQS Area: 1.1, 1.1.2, 1.1.5; 1.2.2; 3.2.2; 4.2.1; 5.2.1; 6.1.2; 6.2.1; 7.1.2; 7.2.1; 7.3.5.
  • Policies: 13 – Use of Photographic and Video Images of Children, 2.15 – Children’s Belongings, 3.1 – Educational Program Planning, 6.2 – Provision of Resources and Equipment, 8.10 – Employee Orientation and Induction, 8.14 – Employee Online Social Networking, 10.8 – Information Handling (Privacy and Confidentiality).

 Procedures

Information technology shall be considered a valuable learning tool for school age children attending school age care services and shall be included as an appropriate part of the overall program when accessible.

Information technology shall include computer equipment, games, internet access and other forms of communication technology including mobile phones and cameras.

Information technology accessible to children such as the internet shall be monitored by educators.  Approved mechanisms shall be put in place to ensure that children who are able to access the internet at Amberley OSHC do not have access to inappropriate sites or information.  Children will be educated regarding the safe use of information technologies.

Educators shall not be permitted to use personal mobile phone cameras to take photos of children.

Educators shall not be permitted to use personal digital (or manual) cameras to take photos of children.

Amberley OSHC shall take precautions to ensure computer games accessible to children are appropriate for the use of school age children and that government classifications are followed where appropriate.

Online Social Networking

With the knowledge and consent of the Approved Provider, Amberley OSHC may set up its own social networking (eg Facebook) page, with an aim to increasing communication with families and the school community.

Good judgement and common sense must be used to ensure the reputation of Amberley OSHC, its employees and stakeholders are not harmed during the use of social networking media.  Once something is placed online, it spreads quickly and cannot be retracted.

Employees authorized to access Amberley OSHC’s social networking page will adhere to the following guidelines:

  • Only families enrolled with Amberley OSHC will be invited to participate through the email address provided;
  • Under no circumstances are children attending Amberley OSHC to be invited to participate in Amberley OSHC’s social networking site;
  • Only Information and/or comments relating to the activities and operations of Amberley OSHC will be posted on Amberley OSHC’s social networking site.;
  • Only community members known to Amberley OSHC shall be invited i.e. teachers, school leaders etc.

Employees authorised to access Amberley OSHC’s social networking site are also required to adhere to the participation guidelines as listed further in this policy.

While Amberley OSHC does not wish to control personal private information released outside of work hours, any image, comment or status distributed by an employee that damages the reputation of Amberley OSHC, its employees and other stakeholders, will be treated as a serious breach of this policy and may result in disciplinary action.

When using social networking media, the following guidelines must be adhered to at all times:

  • Offensive comments are not to be made about fellow employees online. This will be viewed as cyber bullying.  Even if comments are not made directly, they may still be viewed indirectly by multiple people;
  • Work-related problems, tasks and ventures should not be discussed online. Confidentiality must be maintained at all times;
  • Be clear that your personal views are yours, and not necessarily the views of Amberley OSHC management and/or stakeholders;
  • Management must approve any photos of employees in work uniform prior to being posted to the site. Photos are not to be placed online if they are of an unprofessional nature;
  • If anything is posted online by others which may harm the reputation of Amberley OSHC, its employees or stakeholders, and you have the capacity to delete such information, the Approved Provider asks that you do so immediately.

If something potentially dangerous to the image or people of Amberley OSHC is found online, bring this to the attention of the Nominated/Certified Supervisor.  This should be done immediately and the information should not be shared with others.

Reviewed 27 April 2015, Updated 12 May 2015


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